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How to Have a Better M&A Process

Looking for a more efficient M&A due diligence process?

Teams looking to modernize their M&A process need to be equipped with the right tools and technology. Luckily, now there are platforms designed specifically for M&A and due diligence.

due diligence for M&A


• Efficiency

• Accessibility

• Synergy

M&A is a meticulous business

It requires a thorough M&A process, swift decision making, and strategic planning. During diligence, information that is highly confidential is gathered, which requires the utmost security and control. Due to the high value of most M&A deals, each step and decision needs to be thorough, without compromising valuable time.

Teams need convenient access to deal information, and have access to changes as soon as they happen. This is why deal teams need to be using software specifically designed for M&A. During a deal, the only consistent factor is change. Teams need to be able to access information quickly and adapt functionalities as the deal progresses.

DealRoom was built by previous M&A industry professionals, for M&A industry professionals.Not only does it utilize smart technology and adapt to innovation, it is also completely secure. It is compliant with industry standards, but also takes additional security measures. DealRoom helps users feel and stay completely in control.

Common M&A Due Diligence Process Issues

• lack of organization

• work silos

• duplicate work

• unclear roles

• deal fatigue

• failure to plan for integration

Traditional M&A processes involve multiple platforms and disorganized communication, especially during due diligence. Teams send diligence request back and forth on Excel trackers, email threads, chat tools, and more. This often leads to information chaos and a slower diligence process.

m&a business

Software specifically built for M&A can prevent common M&A process issues, and help teams build effective, strong workflows.

For example, DealRoom's platform is designed for M&A professionals, by M&A professionals, and it provides:

Efficiency - An innovative design enables teams to have a better process and stay in control

Accessibility - Users have convenient, quick access to real-time information

Synergy - All parts of diligence can be completed in one platform

DealRoom is not just a VDR

It is a diligence management platform with a user-friendly design that enable users to:

1. Establish Control - Easily set up and manage any deal

2. Benefit from innovative features - Live-linking documents, drag-and-drop upload, and communication all in one platform

3. Detailed Reporting - Create document, file, and other activity reports with one click

4. Granular Analytics Track Room Activity - Know which users opened specific documents and files

5. Bulk Capabilities - Save crucial time by completing tasks, such as uploading in bulk

6. Personalization - Customize the platform to meet your deal team’s needs

7. Smart Technology - Suggested files and smart search prevent duplicate work

8. Industry Security/Certification Standards & More - DealRoom goes above and beyond industry security standards

Are you ready to have a better process?

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What Causes Deal Fever? What Raises the Risk?

There are several symptoms that can lead to the disease of deal fever. 

One such symptom of deal fever is getting carried away in the heat of the deal. There is a lot of time and effort spent just exploring a potential deal, let along the negotiations involved. Sometimes people spend so much time and effort on exploring and negotiating the deal that they feel is must get done at all costs, while failing to take a birds-eye view in determining if the deal is really the best thing for the company.

Another symptom indicating the presence of deal fever and one that raises the risk of catching it is when certain executives become more excited about the deal and emotionally involved in the outcome than other members of the group. This can lead to inflating the deal’s potential strengths instead of also focusing on potential pitfalls. In a competitive situation, sometimes certain people want to do the deal much more than others for a variety of reasons. 

Many M&A teams also use M&A software to help them source new deals. Just because a software is telling you a deal is a good idea, that doesn't mean you don't have to do the proper research.

How to Prevent Deal Fever

Great news! There are a number of proven ways to prevent deal fever and keep your company disease-free. Here are some tips to stay deal fever-free:

  • Perform More Research Than You Need To. You can never perform too much research on a potential deal, so we recommend doing even more than you think you need to.  
  • Seek The Opinion Of Experienced Deal Makers. Get another opinion from someone you trust that has embarked on similar deals. What do they think of the deal? Seeking another opinion that can evaluate your potential deal without the emotional involvement will help you ensure the deal is truly one you want to pursue!
  • Know All Of The Potential Risks. Thoroughly evaluating the deal’s potential risks, and involving your team in the process, will help you avoid deal fever. Don’t lose sight of your basic financial calculations! Involving others in the process is essential, as you want to make sure nothing is overlooked and you can remain deal fever-free. 

Resist deal fever by not overlooking the negatives that you may not want to see! If you have been the primary person working on the deal, make sure you involve others so they can help assure that you are seeing everything clearly. There should never be one person working on deal flow tracking. Likewise, don’t let personal pressures to get the deal done get in the way of looking at everything objectively. Sometimes, not doing the deal may be in the best interests of the company.

How to Tell When You Have Deal Fever

Do you have a high degree of risk tolerance? Do you have a burning desire to get the deal done, yet something just doesn’t feel right about it but you’re not sure what? If so, you may be catching a slight bout of deal fever.

Having the above feelings isn’t just exclusive to individuals, either. Many companies surveyed believe that their M&A function of getting the deal done is more important than what follows. If you’re in the M&A department, and you’re not performing M&A’s, something must be wrong, right? No, not necessarily. Inherently good deals are difficult to come by and you may have to pass on many of them before you find the right fit.

If deals contain personal agendas or emotions, or your company provides more incentives and encouragement to do the deals rather than not, than these are signs that your company may have deal fever. Recognize the signs so you can avoid deal fever and ensure you are making deals that have the highest chances of future success for your company.

Deal Fever

Treatment, Care & Medications For Deal Fever

Below are some treatment, care and medications for this contagious disease known as deal fever:

  • Treatment Option 1. Ensure your deal team is incentivized for long term success, and not just for completion of the deal.
  • Treatment Option 2. Have objective, experienced observers review the deal specs, including all of the potential negatives of doing the deal.  This way you can help ensure you’re not overlooking potential pitfalls.
  • Treatment Option 3. Let post-close executives have direct input into whether or not the deal goes through
  • Medications For Deal Fever. Create clear action steps that are to be taken when considering all potential deals. Create a set of red flags, or things to be looked at more closely when they occur. Finally, a healthy dose of objective observation by people not directly involved in the process will both help prevent and cure this debilitating disease!

A very important aspect in our guide on deal fever is to cultivate a business culture in which you have both risk tolerant and risk averse individuals on the team, with both groups having equal say. When both groups sign off on a potential deal, and it is also reviewed by an objective observer, you know you might have a winner!

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Don’t Underestimate the Power of Diet, Exercise & Rest

One of the most important ways to prevent deal fever that is often overlooked is to ensure you have a good diet, and are getting enough exercise and rest. Doing so will keep your mind and body in tip top shape, and will help alleviate some of the pressures incurred from pursuing and evaluating a potential deal. 

M&A deals are complex transactions that often go at a very fast pace and can also be emotionally charged, so ensuring you’re eating well, exercising and getting enough rest can help counteract the pressures of working on the deal.

The Takeaway

Many M&A management can sometimes lack a truly accountable leader to oversee the process. Having a great leader, coupled with the goal of long term success instead of short term, are the highlights of the best things to do to not get infected with this crippling disease. Set the criteria for success and focus on that more than focusing on doing the deal just to get it over with. Make sure your team is incentivized on long term goals and are not acting out of the fear of “what if we don’t get this deal done.”

If you and your team are currently managing M&A transactions, check out DealRoom's M&A virtual data room and project management software. DealRoom's platform also includes pipeline and integration management, which helps teams organize deals for their entire lifecycle.

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