DealRoom office hours with halo and paylocity
Managing Due Diligence Efficiently Sept 29 1:00 CT
Register Now!

What is Due Diligence? - Definition, Types & Areas, Examples, Spelling, Fees & Costs Explained!

People frequently ask, “what does due diligence mean?”

Due diligence is often expressed in situations involving investments, real estate, mergers and acquisitions (M&A) deals, law, or even in everyday life.

However, very few people known the true meaning behind the phrase, “do your due diligence”. Others may wonder how to pronounce it, how to define “do diligence”, or scenarios where you are to “do due diligence.”

We at DealRoom built our software specifically for due diligence and this article details everything that you need to know about this term. We outline the definition, synonyms, different types, examples of when it is performed, and how to pefrom it.

First, let's take a look at due diligence definition.

What is Due Diligence?

Professionals define due diligence as an investigation or audit of a potential investment consummated by a prospective buyer. The objective is to confirm the accuracy of the seller’s information and appraise its value.

These investigations are typically undertaken by investors and companies considering M&A deals.

Other situations may be buyers and sellers seeking to determine whether the other party has substantial assets to complete the purchase. It may be a legal obligation or voluntary.

The breadth and magnitude of investigation varies from situation to situation.

due diligence

Generally, the legal terms in a contract or other purchase agreements express specifics of the transaction. These may include the length of the investigation period, items to be examined, and the expiration date.

Audit tasks are subject to various situational contingencies. They typically include auditing financial records, evaluating assets and liabilities, and assessing operations or business practices.

Due diligence undertaken in mergers and acquisitions is vigorous, time consuming, and complex.

Incomplete or improper investigation is actually one of the major culprits of M&A failure.

Therefore, it is critical for firms to closely investigate potential investments and understand the business’ true value. A firm may otherwise waste a great deal of their valuable assets and time completing the transaction.

Reasonable Diligence Definition

Reasonable diligence refers to the notion that no two situations or transactions are identical and should be treated accordingly.

For example, in M&A no two firms have the same capital, assets, liabilities, practices, or risk. Therefore, items that would be considered reasonable to painstakingly examine for one firm may not be applicable to another.

M&A podcasts

Due Diligence Meaning in English

The term refers to the measure or exercise of care enacted by a prudent, rational individual or entity under given circumstances.

Initial uses of the phrase date back to the mid-1500s. The meaning of due diligence here refers to “requisite effort.”

Since then, it has grown from everyday use to encapsulate legal, business, and investment connotations.

What is Contingent Due Diligence?

Contingent investigation represents one of the several protections to a buyer when undertaking a new investment or initiating a contract.

Contingent due diligence means that a company or buyer has shown and confirmed interest in the seller.

However, the final details of the deal and decision on moving forward are contingent on the buyer’s findings from investigation. This means that a company or individual may withdraw if they are not satisfied with their findings.

Examples are often found in real estate. In this circumstance, the due diligence period is where the buyer conducts site visits and property inspections. Items such as the closing price and whether the deal will close depend on their conclusions from the assessment.

What is Due Diligence in Law?

The stock market crash of 1929 catalyzed the utilization of these investigations as a legal obligation. The due diligence legal definition (or law definition) was legally formulated with the enactment of the Securities Act of 1933. This was to induce transparency in financial markets.

As a result, security brokers and dealers became liable for fully releasing data and information concerning the instruments they were selling. They are now obligated to audit companies before auctioning their securities to assure that their instruments are healthy.

Ultimately, this is to protect and reduce the risk of parties participating in the offerings.

Underwriters conduct an

  • Audit of investments prior to auctions to confirm they are sound
  • Validating that all information disclosed in offering documents are true and of material fact
  • Obtaining appropriate legal opinions and assistance
  • Further investigating red flags
  • Ensure there are no contractual agreements that may hamper the transaction

What is Due Diligence in Business?

The due diligence business definition refers to organizations practicing prudence by carefully assessing associated costs and risks prior to completing transactions.

Examples include purchasing new property or equipment, implementing new business information systems, or integrating with another firm. Business audits often help surface and avert potential issues in the future.

Organizations exercise due diligence by:

  • Researching customer reviews and the seller’s reputation
  • Considering the environmental impact of the due diligence transaction
  • Supplementing purchases with insurances or warranties
  • Evaluating price in comparison to competitors

What is Financial Due Diligence?

Financial audit refers to an in-depth analysis of another company’s financial records. Firms undertake financial investigation prior to entering an agreement with another entity.

This ultimately helps appraise its value and calculate potential risks. Common circumstances that require financial investigation include initiating a substantial investment, merging, or acquiring a firm.

Many people ask, what are the due diligence documents that should be collected? Materials and documents analyzed during the financial due diligence are:

  • Revenue, profit, and growth trends
  • Stock history and options
  • Short and long-term debts
  • Valuation multiples and ratios in comparison to competitors and industry benchmarks
  • Balance sheets, income statements, and the statement of cash flows
financial dd playbook

What Happens when Due Diligence Expires?

Often times, the Letter of Intent (LOI) includes a Due Diligence Clause. This often defines the conduct and rights during the investigation, the parties involved, and what happens after commercial due diligence.

However, the exhaustive and intensive nature of an audit may cause issues for firms. Some cannot assemble all pertinent information while abiding by a definitive deadline.

If this happens, the buyer can only use the information uncovered during investigation to decide whether to close the deal.

In some cases, if the buyer feels that their investigation was inadequate, they may request an extension from the seller. Extensions may or may not be granted. In turn, this could even frustrate the seller.

The biggest takeaway here is that efficiency, productivity, and effectiveness are critical.

Areas of Due Diligence

Due diligence is typically undertaken in business due to two main types of transactions. This includes the sale or purchase of goods and services or when merging with or acquiring another corporate entity.

Within each transaction, it is generally conducted in a number of areas.

The goal of investigation in general transactions is to substantiate whether the purchase is a sound decision. Items examined may include:

  • Warranties
  • Inventories
  • Customer reviews of the seller

Enhanced due diligence in mergers and acquisitions is considerably more extensive. It audits areas such as:

  • Financial records
  • Business plans and practices
  • The target company’s customer base
  • Products or services in their pipeline
  • Human resources statistics
  • Sustainability and environmental impact

One high-vitality area that many businesses fail to accomplish in its entirety or even at all is a self-assessment. In a self-assessment, organizations ask themselves what their corporate needs are and what they hope to glean from the transaction.

When executed properly, a self-assessment will commence integration down the right path.

Types of Due Diligence

Audits should be all-encompassing, which makes it difficult to even know where to begin or what to look at. Detailed are 8 types of investigations that should be undertaken to ensure comprehensive coverage of risks and pressure points.

types of due diligence

Financial — Financial due diligence is one of the most critical and renowned forms. In financial audit, firms investigate the accuracy of the financial records in the Confidentiality Information Memorandum (CIM). The target is gaining an understanding of overall financial performance and stability and detecting any other underlying issues. Items audited may include:

  • Financial statements
  • The company’s forecasts and projections
  • Inventory schedules.

Legal — Legal due diligence helps determine whether the target company is legally subservient or embroiled in issues. Items assessed include:

  • Contracts
  • Corporate documents
  • Board meeting minutes
  • Compliance doctrine

Human Resources — Human Resources (HR) due diligence focuses on the company’s most vital asset: their employees. HR investigation aims to understand:

  • The company's organizational structure
  • Compensation and benefits
  • Vacancies
  • Union contracts (if applicable)
  • Any types of harassment disputes or wrongful terminations

Operational — Operational due diligence involves an examination of all the elements of a company’s operations. The objective is to evaluate the condition of technology, assets, and facilities and unearth any hidden risks or liabilities.

Environmental — Environmental due diligence verifies that the company’s processes, equipment, and facilities are in compliance with environmental regulations. The purpose is to negate the possibility of penalties down the line. These may span from small fines to more severe penalties such as plant closures.

Business — Business due diligence identifies who the company’s customers are and pinpoints its industry. It helps forecast the impact and associated risks that the transaction may pose on the acquiring firm’s current customers.

Strategic Fit — Strategic fit due diligence assesses whether the target company will be suitable with respect to their goals and objectives. This requires the buyer to assess:

  • Potential synergies
  • Benefits of the transaction
  • How well the two entities would merge together

Self-Assessment — Self-assessment due diligence is often overlooked by firms. However, it is one of the most important. It should be enacted at the onset of merely considering an investment or integration.

It is an inward-looking approach were firms collectively ask themselves, “what do we want or need from this transaction?” Essentially, a self-assessment is like writing a grocery list before heading to the store.

Utilize Due Diligence Templates/Checklists

DealRoom's Playbooks help team efficiently manage due diligence from the start. Diligence incorporates many moving parts and it is critical to a deal's success.

Our library of pre-built ready to use playbooks enables teams to thoroughly and effectively collect necessary diligence information.

Click here to access the templates gallery

Due Diligence Examples

Listed are several diligence examples of usage:

  • Conducting thorough inspections on a property before buying it in order to make sure that it is a good investment
  • An underwriter auditing an issuer’s business and operations prior to selling it
  • A business exhaustively examining another to determine whether it is a sound investment prior to initiating a merger
  • Consumers reading reviews online prior to purchasing an item or service
  • People checking their bank accounts and credit cards frequently to ensure that there is no unusual activity
  • An employer contacting an applicant’s references prior to initiating an employment offer to ensure that they are an apt candidate
  • An individual testing or sampling a product out in-store before buying

How to use Due Diligence in a Sentence (Examples)?

Listed are several examples using the term in a sentence:

  • The acquiring firm exercised due diligence on the target company prior to finalizing the contract.
  • By utilizing a succession of inspections before purchasing the property, the man conducted proper due diligence.
  • The seller’s unresponsiveness made due diligence arduous for the buyer and greatly extended the time period.
  • After completing due diligence, the firm discovered that they initially greatly overvalued the investment and therefore terminated the contract.
  • Due to the size and complexity of the target company, due diligence lasted longer than the buyout group originally intended.
  • The firm’s apathetic approach to due diligence while buying a business left them with a faulty investment.
  • The merger led to the demise of both organizations because the firms overlooked whether their cultures would mesh during due diligence.
  • The firm felt confident in the diverse team of professions that they hired to execute due diligence for the acquisition deal.
  • A common example of tax preparation due diligence is when individuals file their state and federal taxes every year.

How to Spell Due Diligence?

The term differs phonetically between the United States and the United Kingdom. The pronunciation for each are shown below:

UK: /ˌdjuː ˈdɪl.ɪ.dʒəns/ US: /ˌduː ˈdɪl.ə.dʒəns/

To listen to each, please visit the Cambridge Dictionary.

Due Diligence Synonyms

Analysis, assessment, audit, examination, review, survey, verification, investigation.

Due Diligence Fees and Costs

Firms incur due diligence costs from the time and labor of internal employees and third-party groups executing the audits. Third-party professionals hired include lawyers, consultants, and accountants.

These costs are heavily contingent upon the scope and intensity of the process, and complexity of the target company. Third party due diligence teams are typically hired and paid for by both sides to complete investigation.

Cases may occur where the buyer bills the seller for their associated costs after executing and completing the transaction.

Read also:
Overview of Costs in M&A and How to Reduce Them

How to Conduct Due Diligence with DealRoom

Historically, individuals and firms conduct investigations utilizing different software platforms, long email threads, and limited communication between distinctive parties.

Unfortunately, these various mechanisms provoke inefficiencies and disorganization, causing miscommunications, missed deadlines, and headaches throughout an already painstaking process.

To combat this, DealRoom allows various useful functionalities, secure document storage, and integrated AI for managing and analyzing files.

DealRoom is an Agile working due diligence software. It empowers individuals to do their part, while still facilitating effective team collaboration throughout the entire due diligence process.

due diligence software

Join 2,000+ forward-thinking M&A practitioners

Get weekly updates about M&A Science upcoming webinars, podcasts and events!

Subscribe for free
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.