DealRoom over Smartsheet
Purpose-Built M&A Platform vs. Generic Work Management Tool
See how DealRoom compares to Smartsheet on features, pricing, and ease of use, and discover why deal teams choose DealRoom to manage the entire M&A lifecycle.
Why M&A Teams Choose DealRoom Over Smartsheet
Purpose-Built for M&A
DeDealRoom is purpose-built for managing the full M&A lifecycle. Unlike Smartsheet, which is designed for broad organizational use, DealRoom provides native tools for diligence, integration, and deal collaboration without requiring custom builds.
A Partner in Your Corner
DealRoom delivers white-glove customer support, a dedicated Customer Success Manager, and expert-built playbooks and resources designed specifically for M&A.
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Single M&A Platform vs. Fragmented General Tools
DealRoom centralizes pipeline, diligence, integration, and reporting in one purpose-built platform. Smartsheet requires teams to connect spreadsheets, dashboards, and other tools to replicate core M&A workflows.
DealRoom vs Smartsheet: The Breakdown
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What This Means for You
- DealRoom provides a purpose-built M&A platform for managing the full deal lifecycle. Smartsheet is a general project management tool that supports a wide range of organizational workflows, but it lacks native structure for managing M&A deals. With DealRoom, teams don’t have to stitch together sheets, dashboards, and integrations.
- Faster workflows with less manual setup. Smartsheet requires teams to build and maintain custom solutions to support M&A workflows because it wasn’t designed specifically for deal execution. DealRoom offers playbooks, request lists, reporting, and workflow features out of the box, reducing setup time and keeping deals moving.
- Diligence is dramatically easier. DealRoom links requests directly to the data room and automates seller workflows. Smartsheet can track tasks but cannot tie document review to diligence or support secure VDR functionality.
- Stronger security and enhanced control. DealRoom offers granular, item-level permissions designed for M&A. Smartsheet uses broader, role-based permissions that can’t match the precision needed for deal confidentiality.
- Deeper, more deal-focused reporting. DealRoom provides BI-grade reporting with Looker and support from an in-house BI specialist. Smartsheet requires premium add-ons and manual configuration to achieve comparable reporting.
- AI accelerates the deal process. DealRoom AI builds playbooks and extracts insights from contracts and documents. Smartsheet’s AI assists with general text or formula help, but not M&A use cases.
- Get the guidance and support you need. DealRoom offers white-glove customer support with a dedicated Customer Success Manager and expert-built playbooks. Smartsheet offers solid support, but advanced help sits behind higher-tier plans.
- Deal management that grows with your team. DealRoom includes unlimited users and pricing aligned to deal volume. Smartsheet charges per user and adds fees for advanced capabilities.
Multi-deal teams benefit more from DealRoom. Multi-project automation, synergy tracking, and cross-deal updates come baked into DealRoom. Smartsheet users have to build custom trackers and develop workflow rules from scratch.
See DealRoom In Action
See how DealRoom eliminates fragmented tools and accelerates M&A success. Get a complete overview in less than 3 minutes!
What Real Users Say
Don’t just take our word for it. See how deal teams, advisors, and corporate development professionals rate their experience across platforms.
“Experience has gone downhill. A few years ago we had a spectacular account manager who was very attentive to our needs and very active in helping us get the most of our solution but that service/support is now basically completely non-existent. We recently did a large build-out of a control center environment and it was a painful process, and one where we are left with something that still doesn't meet our needs. On top of that, the recent change in service and contracting structure no longer meets our needs. This tool takes a lot of manual effort for us to manage and without a better level of support its no longer worth our time and effor to invest in and we are seeking out alternative options."
“Avoid unless you are certain. I made the mistake of purchasing a year's worth of service. Not a good idea, although they say that you can cancel at any time, that does not mean they will refund your money. So, $168 down the drain. The program is not particularly flexible and takes a lot of ongoing maintenance to keep it up and relevant. Beyond that, it does not archive data well. I would pass in favor of virtually anything else."
Features Loved by 350+ M&A Teams
Purpose-built features that make complex deal work faster, cleaner, and easier to manage.
Lifecycle Integration
Run your entire deal in one place. Pipeline + Diligence + Integration all live in a single platform built for M&A.
AI-Powered Workflows
Automate task assignments, surface key insights, and eliminate repetitive work with DealRoom AI guiding the next step.
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Granular Permissions
Set access at the room, folder, or request level so every stakeholder sees only what they should and nothing they shouldn’t.
Single Source of Truth
Keep every file, task, comment, and update in one workspace so your team never has to hunt for information across tools again.
Faster Time-to-Value & Deal Speed
Onboard quickly, reduce tool sprawl, and move through each phase of the deal faster with workflows designed for M&A teams.
Built-in Reporting
Monitor progress, surface bottlenecks, and deliver audit-ready reports automatically, without manual build-outs or costly add-ons.
Switching from Smartsheet to DealRoom? Here's What You Gain
- Best-in-class customer support to move your processes from Smartsheet to DealRoom
- A purpose-built M&A platform instead of adapting spreadsheets and general project management tools
- Unlimited users with granular access control and permissions
- Built-in virtual data room with bank-grade security
- Ready-to-use, expert-built M&A playbooks and templates (no complex setup required)
- Real-time diligence tracking and efficient task management
- Less manual effort and predictable, all-in-one pricing
You’ve Seen the Difference. Ready to See It in Action?
Get a personalized demo to see why deal teams are making the switch from Smartsheet to DealRoom.
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