AI Feature Terms of Use
This Artificial Intelligence Addendum (this “AI Addendum”) supplements and is incorporated into Terms of Use, the Software as a Service Agreement, Order Form, or other written agreement between DealRoom Technologies, Inc. (“DealRoom”) and Customer governing Customer’s access to and use of the Services (the “Agreement”). Capitalized terms not defined in this AI Addendum have the meanings given to them in the Agreement.
1. Scope
This AI Addendum applies to any artificial intelligence, machine learning, large language model, generative AI, automated summarization, automated classification, automated extraction, recommendation, or similar AI enabled functionality made available by DealRoom as part of or in connection with the Services (“AI Features”).
2. Definitions‍
“AI Input” means prompts, instructions, queries, Customer Data, Authorized User Files, or other content submitted to or processed by an AI Feature by or on behalf of Customer or its Authorized Users.
“AI Output” means summaries, responses, recommendations, classifications, extracted data, generated text, analyses, or other output generated by an AI Feature based on AI Input.
“AI Technology” means the AI Features, underlying models, algorithms, software, workflows, prompts, orchestration logic, evaluation methods, interfaces, documentation, system prompts, tools, connectors, and related technology used by DealRoom or its service providers to provide AI Features.
“Third-Party AI Provider” means a third-party provider of models, infrastructure, hosting, tools, or other services used by DealRoom to provide AI Features..
3. Availability and Use of AI Features
DealRoom may make AI Features available to Customer as part of the Services, as an optional add-on, beta feature, trial feature, or as otherwise described in the applicable Order Form or Documentation. DealRoom may modify, suspend, or discontinue AI Features from time to time in accordance with the Agreement, including where reasonably necessary to address legal, security, safety, performance, model, or Third-Party AI Provider requirements.
Customer is responsible for determining whether and how to use AI Features and for ensuring that Customer’s and its Authorized Users’ use of AI Features complies with the Agreement, this AI Addendum, Documentation, and applicable law. Customer will not use, and will not permit Authorized Users to use, AI Features: (a) in violation of applicable law; (b) to develop, train, improve, or benchmark a competing product or service; (c) to reverse engineer, extract, replicate, or attempt to discover any model, system prompt, algorithm, source code, training data, or underlying component of the AI Technology; (d) to generate unlawful, infringing, harmful, deceptive, or discriminatory content; or (e) to make automated decisions that produce legal or similarly significant effects concerning an individual without appropriate human review and any notices, consents, or other safeguards required by applicable law.
4. Ownership
As between the Parties, Customer retains all right, title, and interest in and to Customer Data, Authorized User Files, AI Input, and AI Output, subject to DealRoom’s rights to provide, secure, maintain, support, and improve the Services as permitted under the Agreement and this AI Addendum.
As between the Parties, DealRoom retains all right, title, and interest in and to AI Technology, and any improvements, enhancements, modifications, configurations, workflows, prompts, evaluations, or other technology developed by or on behalf of DealRoom, including in connection with AI Features. No rights are granted except as expressly set forth in the Agreement or this AI Addendum.
Customer acknowledges that AI Output may not be unique and that the same or similar output may be generated for DealRoom, Customer, other DealRoom clients, or third parties, particularly where similar inputs, prompts, facts, or publicly available information are used. DealRoom does not claim ownership of Customer’s AI Input or AI Output solely because it is processed through an AI Feature.
5. Use of Customer Data; No Model Training
DealRoom will use AI Input and AI Output solely to provide, secure, maintain, support, and improve the Services for Customer and as otherwise permitted under the Agreement, the DPA, and this AI Addendum.
DealRoom will not use Customer Data to train, fine-tune, or improve general purpose AI models for the benefit of DealRoom, any Third-Party AI Provider, except to the extent Customer expressly authorizes such use.
DealRoom may use telemetry, logs, performance data, feedback, and Aggregated Statistics that do not identify Customer or any individual and do not disclose Customer Data or Authorized User Files to monitor, maintain, secure, evaluate, and improve the Services and AI Features.
6. Human Review; No Professional Advice
Client acknowledges that AI Features may generate AI Output based on patterns, probabilities, model behavior, system limitations, and the AI Input provided, and that AI Output may contain errors, omissions, inaccuracies, hallucinations, or unsupported statements. Client’s use of AI Features and AI Output is at Client’s own risk and remains subject to the warranty disclaimers in the Agreement.
AI Features are intended to assist Authorized Users and are not a substitute for human review, professional judgment, legal, financial, accounting, tax, regulatory, investment, or other professional advice. Customer is solely responsible for reviewing, validating, and determining whether to rely on or use AI Output. The AI Features are intended to assist with workflows and are not a substitute for professional judgment. DealRoom does not provide legal, financial, or other professional advice, and use of the AI Features does not create any attorney-client or similar advisory relationship. Customer is solely responsible for obtaining advice from qualified professionals as appropriate for its use case.
Customer acknowledges that AI Output may be inaccurate, incomplete, outdated, biased, offensive, duplicative, or otherwise unsuitable for Customer’s intended purpose. Customer is responsible for all decisions, actions, omissions, filings, communications, and work product based on or incorporating AI Output.
7. Sensitive Data and Restricted Uses
Customer will not submit to AI Features any information that Customer is prohibited from submitting to the Services under the Agreement, including Sensitive Personal Information, unless expressly authorized in writing by DealRoom and supported by the applicable Services configuration. Without limiting the foregoing, AI Features are not intended to be used as the sole basis for decisions regarding employment, credit, lending, housing, education, healthcare, insurance, criminal justice, eligibility for public benefits, or other decisions that may have legal or similarly significant effects on an individual.
8. Third-Party AI Providers
YAI Features may rely on Third-Party AI Providers. DealRoom is not responsible for Third-Party AI Providers except to the extent such responsibility is expressly provided in the Agreement or DPA. Customer acknowledges that Third-Party AI Providers may impose usage policies, technical limits, geographic restrictions, safety filters, or other requirements that affect the availability or functionality of AI Features.
DealRoom may update, replace, add, or remove Third-Party AI Providers used in connection with AI Features from time to time, provided that DealRoom will do so in accordance with the DPA to the extent such Third-Party AI Provider acts as a subprocessor of Personal Data.
Unless otherwise stated in an Order Form, unused AI credits or usage allotments do not roll over, have no cash value, are non-refundable, and expire at the end of the applicable subscription period or earlier termination of the applicable Order Form.
9. Disclaimer
AI Features and AI Output are provided on an “as is” and “as available” basis. DealRoom does not warrant or represent that any AI Feature or AI Output will be accurate, complete, reliable, current, error-free, non-infringing, secure, uninterrupted, available, fit for any particular purpose, or that AI Output will meet Client’s requirements, achieve any intended result, identify all relevant information, or reflect the most current legal, regulatory, financial, market, transaction, or other information.
Without limiting DealRoom’s obligations under the confidentiality, data protection, and security provisions of the Agreement and DPA, DealRoom will have no liability for Client’s or any Authorized User’s use of AI Features or reliance on AI Output, including any decisions, actions, omissions, conclusions, filings, communications, transaction decisions, diligence findings, or work product based on or incorporating AI Output.
10. Order of Precedence
If there is a conflict between this AI Addendum and the Agreement, this AI Addendum controls solely with respect to AI Features. The Agreement controls in all other respects.
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Last updated: May 11, 2026
